TERMS & CONDITIONS

 

 

What Busy Bee Will Do

I will provide a Virtual Bookkeeping Service using Clients' Cloud Accounting Systems.

 

 

Bookkeeping/Payroll Service

I will enter company, customer, vendor data from information you provide me. I will enter sales items and sales tax information based on information you provide me. If applicable, I will enter stock items and quantities on hand as provided by you. Also, if a Payroll Service is required, I will enter employee data, payroll items and taxes and submit payments to employees.  I will pay Suppliers as and when instructed.  I will enter all accounting transactions and reconcile the bank accounts on a weekly basis or as agreed.  This data will be entered from original documents you provide.  I will scan documentation and save into your Cloud Accounts System.  I will provide up-to-date financial reports.

 

What Busy Bee Won’t Do

I will make no attempt to adjust the records to reflect Generally Accepted Accounting Principles nor to reflect proper tax record keeping.  I will make no audit or other verification of the data you submit. I may provide reports that contain portions of financial information; these reports are for internal management use only. I will not provide any financial statements and will not perform any compilation, review or audit of any of the financial information. I do not at any time provide legal services of any type. I have not been requested by you to discover errors, misrepresentations, fraud, illegal acts, or theft. Therefore, have not included any procedures designed or intended to discover such acts, and you agree I have no responsibility to do so.  I will not be held responsible for any transactions entered or altered prior to the date of engagement with myself.  This, however, does not remove me from my responsibilities under the Money Laundering Regulations 2007 and I will adhere to those Regulations accordingly.

 

What's Needed from You

In order for me to provide a Bookkeeping/Payroll Service, you will need to add me as a 'User' to your Cloud Accounts System and provide me with a Username and Password.

 

I will need to obtain information on a timely and periodic basis from your company and by the date given, any missing information will cause delay. These items include all the input such as bank/credit card statements, customer account information, customer invoices, credit card/debit card receipts, supplier information, purchase orders and supplier invoices, Direct Debit List, HMRC Gateway log-in details, Payroll information, employee data, and any other information that I may require to complete the work.  These items and any other items that I obtain from you will be based on information provided by you and will be used without any further verification or investigation on my part. 

 

Security & ID Check

In order to keep in line with the Money Laundering Regulations 2007, a Security/ID Check will be carried out prior to works commencing.  You will be required to provide your name, address, date of birth, NI Numbers and a form of photo ID.  This will also be required for any Partners of your business.  A Credit Check will also be undertaken.  

 

All your details and information will be kept in the strictest confidence and in accordance with the Data Protection Act 1998.

 

Information Technology Systems

You will be responsible for configuring your own Information Technology Systems and you will be responsible for ensuring that you maintain adequate virus protection software. 

 

Hardware and Software Warranties

During the course of the engagement, I may recommend a purchase and installation of computer or technological hardware, software, communications, or services by your company. Warranties, to the extent they exist, are provided only by the manufacturer/vendor of those computer products.

 

Services Outside the Scope of these Terms and Conditions

You may request that I perform additional administrative services at a future date not contemplated by these Terms and Conditions. If this occurs, I will communicate with you regarding the scope and estimated cost of these additional services. Engagements for additional services will necessitate that I issue a separate engagement letter to reflect the obligations of both parties.

 

Prices 

Prices will be reviewed annually and any change in costs will be advised in writing by email with 30 days notice. 

 

Payment Terms

Invoices will be issued either weekly or monthly and will be on a 7 day payment term.  Payment is to be received by bank transfer only.

 

Notice of Termination 

One calendar month's Notice of termination of the agreed Engagement must be given in writing to me, either by e-mail or post.  Upon receipt I will reply back confirming the termination date.  If you do not hear from me you must presume your Notice has not been received and therefore pursue to contact me until your Notice has been confirmed in writing.  I reserve the right to discontinue or terminate the agreed Engagement if for any reason I feel continuing will be detrimental to Busy Bee Virtual Bookkeeping.  

 

Letter of Engagement

A Letter of Engagement will be issued to you detailing these Terms and Conditions, my Fees and a list of required documentation from yourself.  You will be requested to read the letter thoroughly and if in agreement to its contents, sign and return it to me to acknowledge your agreement with the terms of the engagement.  No works will commence until the signed letter is received.

 

Force Majeure

I will have no liability to you under the agreed Engagement if I am prevented from or delayed in performing my obligations under the agreed Engagement or from carrying on business by acts, events, omissions or accidents beyond my reasonable control, including without limitation default of sub-contractors, strikes, lock-outs or other industrial disputes, failure of a utility service or transport or communications network, act of God, war, riot, civil commotion, malicious damage, compliance with any law or governmental order, rule, regulation or direction, accident, breakdown of plant or machinery, fire, flood or storm.

 

I may change these Terms and Conditions at any time by giving you not less than 30 days' notice in writing by email.